Hosted Microsoft Exchange Email Archiving - Is Your Current Email Backup And Storage Compliant
Hosted Exchange Archiving reduces risks and challenges for your business.
The Information Commissioners Office (ICO) responsible for data protection in the UK, has issued new guidelines indicating that businesses found in serious breach of their obligations under the Data Protection Act (DPA) may face fines of up to 500,000. These new auditing powers will be effective from 6th April 2010.
With businesses now being forced to take the appropriate steps to ensure that their procedures are fully compliant, the need for securely stored, appropriately archived data that can be located and retrieved quickly is escalating.
E-mail provides fast, cost-effective, global communication for todays businesses. However, it can also present unforeseen challenges for SMEs, such as a growing demand for storage, legal requirements for archiving, and other potential data security risks. Hosted Microsoft Exchange Archiving can effectively reduce these risks and challenges, guaranteeing you a solution that is safe, affordable, and legally compliant.
Consequences can be severe if data management is not taken seriously. A typical business e-mail system is likely to contain a significant amount of personal data, some of which may require a higher level of security under DPA regulations. Individuals have the right to access a copy of all personal data held about them, including any information that has been e-mailed. Regulatory bodies such as the Financial Services Authority (FSA) request that all inbound and outbound e-mails are stored securely for a minimum period of 6 years. If businesses cannot produce this information within the 40-day time limit, they will be exposed to legal risks that can be extremely costly and damaging to their reputation.
Hosted Archiving with compliance allows organisations to locate and produce data in minutes, so that you are always fully prepared for audits or investigations. You can perform fast, effective searches for specific content by using dates, keywords, sender or recipient information. Your communications will be stored in a secure archive, protecting you from any loss or damage of important data. Hosted Exchange also guarantees you full data backup and disaster recovery, in addition to providing you with anti-virus and anti-spam software.
XE2, an experienced Microsoft Gold Partner manages and hosts Exchange e-mail, Archiving, SharePoint and CRM through tailored packages designed to meet the individual needs of your business. XE2 delivers a 100% Service Level Agreement and is currently offering 30 days free trial through their hosted Exchange service. For more information about this or XE2s other hosted solutions click on the XE2 link.
